INDEPENDENT
We do not sell licenses and receive no commission from Microsoft or resellers. Advising you to purchase less costs us nothing.
CONTINUOUS & MANAGED
Managed
Optimization
Optimization that does not expire once the project is completed
An optimization process provides a snapshot. Six months later, new people have joined, a department has moved to different software, and Microsoft has adjusted the licensing rules. The savings evaporate just as quickly as they were built up. Continuous Optimization maintains the optimization instead of having to redo it.
INTRODUCTION
A one-off optimization delivers immediate results, but a license position is a snapshot in time. People come and go, projects start, workloads move to the cloud, and Microsoft changes pricing and product structures. Without ongoing management, an optimized environment becomes cluttered again within a year, and savings potential begins to build up anew. You pay the bill at the next renewal.
Managed Optimization is the annual program with which Geltec keeps your license and cloud position permanently optimized.
How does it work?
Based on a fixed annual cycle, we conduct a quarterly analysis of license allocation, actual usage, and cloud consumption. Deviations such as inactive accounts, overallocated suites, and unused add-ons are identified and translated into concrete actions for your IT team. Additionally, we monitor relevant changes in Microsoft licensing terms and pricing and proactively translate them to your specific situation. Everything comes together in an Enterprise Optimization Plan that remains current throughout the year and seamlessly aligns with your True-Up and renewal.
What are the benefits?
Structurally lower and predictable licensing costs, no more surprises during True-Up or renewal, demonstrable compliance at all times, and an IT and procurement organization that makes decisions based on current data rather than gut feeling.
WHAT DOES THE SERVICE ENTAIL
Five parts, one outcome
Quarterly analysis
From usage, allocation, and consumption, compared against the previous measurement so that you see deviations emerge rather than discovering them afterwards.
Signaling
New users on overloaded profiles, inactive accounts with active licenses, duplicate functionality.
Translation of Microsoft changes
Not the news item, but the amount: what does this change cost you concretely, and what is the course of action?
Continuous adjustment of user profiles
Based on actual usage, with a concrete action list per quarter.
Preparation for every contract moment
The True-Up, the renewal, and the annual report will never come as a surprise again.
FOR WHOM AND WHEN RELEVANT
When this pays off.
For organizations with 250 or more users where the licensing landscape changes regularly due to growth, reorganization, acquisitions, or migration.
Relevant for IT management, Software Asset Managers, and Finance.
- You have just completed a one-off optimization process.
- You do not have a full-time SAM position in-house.
- Your organization regularly changes in size or composition.
- You don't want any more surprises with the True-Up.
RESULTAAT EN WAARDE
Wat kan het opleveren?
10%
Lagere M365-kosten door herijking van gebruikersprofielen
32%
Suitefunctionaliteit die onbenut blijft
8-12 weken
Doorlooptijd tot een besluitdocument
Een onderbouwde suitekeuze per gebruikersgroep in plaats van één profiel voor de hele organisatie.
Een concreet adoptieplan voor de functionaliteit die je al betaalt maar niet gebruikt, plus een besluitdocument waarmee IT en Finance dezelfde afweging maken.
Will your savings remain?
We would like to show you what a quarterly report looks like and what would stand out first in your environment.
You will receive a response from one of our licensing specialists within one business day. No sales pitch. If there is nothing to gain, we will tell you.
FREQUENTLY ASKED QUESTIONS
What people ask us.
Why is one-time license optimization not enough?
Because a licensing landscape is constantly changing. New employees are assigned the highest profile by default, departing employees often retain their licenses, departments adopt tools that overlap with existing functionality, and Microsoft regularly adjusts licensing rules and pricing. Without periodic monitoring, an optimized landscape falls out of sync again within twelve to eighteen months.
How often are measurements taken?
Standard quarterly checks include: analysis of usage and allocation, a report detailing deviations from the previous measurement, and a concrete action list. The frequency is temporarily increased around True-Up renewals. In the event of major organizational changes, such as an acquisition, we conduct an interim measurement.
Are you taking over management from our own team?
No. Managed Optimization is an advisory service, not a management service. We analyze, identify issues, and advise; the execution remains with your team, which knows the environment and the organization.