INDEPENDENT
We do not sell licenses and receive no commission from Microsoft or resellers. Advising you to purchase less costs us nothing.
CONTINUOUS & MANAGED
Microsoft True-Up Support as a Service
The entire annual True-Up off your hands, every contract year.
The True-Up returns every year and every year it costs your organisation weeks of investigation and alignment.
With True-Up as a Service, Geltec turns the True-Up into a fixed, predictable and optimised part of your annual calendar. We run the entire process, year after year and you keep the control and the savings.
INTRODUCTION
The Microsoft True-Up recurs every year, and every year it costs your organization weeks of research, coordination, and discussion. Knowledge resides with a few individuals, tooling does not provide a clear picture, and the deadline always approaches faster than expected. The result: over-reporting to “play it safe,” or compliance risks due to gaps in the count.
With Microsoft True-Up as a Service, Geltec makes the Microsoft True-Up process a fixed, predictable, and optimized part of your annual calendar. We execute the entire process, year after year, while you retain control and the savings.
No more peak load on your IT team, no dependency on individual knowledge, demonstrable compliance with Microsoft, and reporting that is structurally optimized. Organizations that outsource their Microsoft True-Up to an independent specialist avoid the classic pitfall: reporting what the tooling says instead of what the contract requires.
WHAT DOES THE SERVICE ENTAIL
Five parts, one outcome
Full execution of the annual True-Up
Inventory, reconciliation, optimization, and reporting to Microsoft.
Continuous monitoring
During the contract year, so that the count is not a reconstruction after the fact, but a confirmation of what was already recorded.
Optimization before every count
The component that structurally reduces the decline.
A permanent True-Up file
That is updated annually: demonstrable, traceable, and directly usable for an audit or contract renewal.
Multi-year insight into your license growth
With which you can substantiate the next contract extension instead of estimating it.
FOR WHOM AND WHEN RELEVANT
When this pays off.
For organizations with a multi-year Microsoft Enterprise Agreement or MCA-E where the True-Up recurs annually. Relevant for Software Asset Managers, IT Management, and Finance.
- The True-Up costs your team more than a work week annually.
- The knowledge belongs to one person.
- With every count, you discover that adjustments should have been made sooner.
- You want a file that passes an audit.
RESULTAAT EN WAARDE
Wat kan het opleveren?
10%
Lagere M365-kosten door herijking van gebruikersprofielen
32%
Suitefunctionaliteit die onbenut blijft
8-12 weken
Doorlooptijd tot een besluitdocument
Een onderbouwde suitekeuze per gebruikersgroep in plaats van één profiel voor de hele organisatie.
Een concreet adoptieplan voor de functionaliteit die je al betaalt maar niet gebruikt, plus een besluitdocument waarmee IT en Finance dezelfde afweging maken.
How much does your internal True-Up cost you now?
We are happy to calculate the hours the cycle costs you, and what a fixed annual fee represents in comparison.
You will receive a response from one of our licensing specialists within one business day. No sales pitch. If there is nothing to gain, we will tell you.
FREQUENTLY ASKED QUESTIONS
What people ask us.
What is the difference compared to the True Up Service on a project basis?
The project model performs a single True-Up, with a fixed price and a fixed duration. True Up as a Service covers all True-Ups within your contract period and adds continuous monitoring. As a result, the count is not a reconstruction after the fact but a confirmation, and adjustments are made throughout the year rather than only at the time of reporting.
How much time is this going to cost us personally?
Typically, one two-hour session per quarter and the validation session prior to submission. We handle data access once at the start, after which it continues automatically. Compared to the forty to eighty hours that an internal True-Up cycle takes on average, little remains.
Who is responsible for submitting to Microsoft?
You remain a formal contracting party and submit the report; we draw it up, substantiate it and validate it with your team. This way you retain control and the relationship with Microsoft, while the substantive work and responsibility for the accuracy of the analysis lie with us.
How independent is Geltec
Completely. We do not sell licenses, receive no fees from Microsoft or resellers, and have no revenue target. Our advice is paid for exclusively by you.