--- title: Contract negotiation | Optimized Commercial Architecture | Geltec description: Microsoft negotiates daily. You once every three years. Independent contract experts sitting on your side of the table at EA, MCA-E, and CSP. --- [Skip to content](https://www.geltec.nl/en/services/optimized-commercial-architecture#main-content) [![Geltec\_Logo\_Horiz\_RGB\_F](https://www.geltec.nl/hs-fs/hubfs/Geltec_Logo_Horiz_RGB_F.png?width=200&height=60&name=Geltec_Logo_Horiz_RGB_F.png)Homepage](https://www.geltec.nl?hsLang=en) - [Services](https://www.geltec.nl/services?hsLang=en) - [Optimized Licensing Blueprint](https://www.geltec.nl/services/optimized-licensing-blueprint?hsLang=en) - [Optimized Commercial Architecture](https://www.geltec.nl/services/optimized-commercial-architecture?hsLang=en) - [Commercial Health Check](https://www.geltec.nl/services/commercial-health-check?hsLang=en) - [M365 Strategy & Optimization Assessment](https://www.geltec.nl/services/m365-strategy-assessment?hsLang=en) - [True Up and Annual Reporting Service](https://www.geltec.nl/services/true-up-service?hsLang=en) - [Copilot AI Optimization](https://www.geltec.nl/services/copilot-ai-optimization?hsLang=en) - [Azure Cost Optimization](https://www.geltec.nl/en/services/azure-cost-optimization?hsLang=en) - [Managed Services](https://www.geltec.nl/services?hsLang=en) - [True Up as a Service](https://www.geltec.nl/managed-services/true-up-as-a-service?hsLang=en) - [License Advisory as a Service](https://www.geltec.nl/managedservices/advisory-as-a-service?hsLang=en) - [Managed Optimization](https://www.geltec.nl/managed-service/managed-optimization?hsLang=en) - [About us](https://www.geltec.nl/over?hsLang=en) - [Our approach](https://www.geltec.nl/over?hsLang=en#Aanpak) - [Contact](https://www.geltec.nl/en/contact?hsLang=en) - Resources - [Blog](https://www.geltec.nl/blog?hsLang=en) English Select a language ✕ - [Nederlands](https://www.geltec.nl/services/optimized-commercial-architecture) - [English](https://www.geltec.nl/en/services/optimized-commercial-architecture) Schedule a meeting - [Services](https://www.geltec.nl/services?hsLang=en) - [Optimized Licensing Blueprint](https://www.geltec.nl/services/optimized-licensing-blueprint?hsLang=en) - [Optimized Commercial Architecture](https://www.geltec.nl/services/optimized-commercial-architecture?hsLang=en) - [Commercial Health Check](https://www.geltec.nl/services/commercial-health-check?hsLang=en) - [M365 Strategy & Optimization Assessment](https://www.geltec.nl/services/m365-strategy-assessment?hsLang=en) - [True Up and Annual Reporting Service](https://www.geltec.nl/services/true-up-service?hsLang=en) - [Copilot AI Optimization](https://www.geltec.nl/services/copilot-ai-optimization?hsLang=en) - [Azure Cost Optimization](https://www.geltec.nl/en/services/azure-cost-optimization?hsLang=en) - [Managed Services](https://www.geltec.nl/services?hsLang=en) - [True Up as a Service](https://www.geltec.nl/managed-services/true-up-as-a-service?hsLang=en) - [License Advisory as a Service](https://www.geltec.nl/managedservices/advisory-as-a-service?hsLang=en) - [Managed Optimization](https://www.geltec.nl/managed-service/managed-optimization?hsLang=en) - [About us](https://www.geltec.nl/over?hsLang=en) - [Our approach](https://www.geltec.nl/over?hsLang=en#Aanpak) - [Contact](https://www.geltec.nl/en/contact?hsLang=en) - Resources - [Blog](https://www.geltec.nl/blog?hsLang=en) Schedule a meeting English Select a language - [Nederlands](https://www.geltec.nl/services/optimized-commercial-architecture) - [English](https://www.geltec.nl/en/services/optimized-commercial-architecture) ADVISORY & CONTRACTS # Optimized Commercial Architecture #### Negotiate your Microsoft contract based on data, not on the supplier's proposal. On the other side of the table sits a team that negotiates this exact contract every week. On your side sits someone who does it once every three years, alongside their actual job. That difference in experience costs money, often more than the optimization itself yields. We eliminate that imbalance. WHAT DOES THE SERVICE ENTAIL? ## **Five parts, one outcome** ### Contract analysis Price levels, discount structure, level classification, renewal conditions, and the clauses that restrict your freedom of movement. ### Benchmarking Your terms compared to comparable contracts in the Benelux, by organization size and contract type. ### Scenario modeling What does EA versus MCA-E versus CSP cost over three years, based on your expected growth and migration path? ### Negotiation strategy A substantiated target, a fallback option, and a predetermined walk-away point. ### Guidance at the table or behind the scenes We join you, or we prepare your team and review every proposal that comes in. INDEPENDANT We do not sell licenses and receive no commission from Microsoft or resellers. Advising you to purchase less costs us nothing. RELEVANT SERVICES - [Optimised Licensing Blueprint](https://www.geltec.nl/services/optimized-licensing-blueprint?hsLang=en) - M365 Strategy & Optimization Assessment - Azure Cost Optimization Assessment WHAT DOES THE SERVICE ENTAIL? ## When this pays off. For organizations with 250 or more users with a Microsoft Enterprise Agreement, MCA-E or CSP/NCE-purchase. Relevant for CIO, IT-manager, Software Asset Manager and IT Procurement. - Your renewal date is six to twelve months in the future. - You are considering switching from EA to CSP. - A merger, acquisition, or spin-off is underway. - Microsoft has put forward a revised proposal. RESULTAAT EN WAARDE ## **Wat het oplevert.** ## **Does your contract expire within twelve months?** ##### Let us take a look at your current terms without obligation. You will know within a single meeting whether there is room.   You will receive a response from one of our licensing specialists within one business day. No sales pitch. If there is nothing to gain, we will tell you. [Schedule 30 minutes in your calendar](https://www.geltec.nl/en/contact?hsLang=en) FREQUENTLY ASKED QUESTIONS ## What people ask us. When should I start my Microsoft contract renewal? Six to twelve months before the end date. During that period, there is still time to optimize your license position, run through scenarios, and seriously weigh alternatives. That is precisely what creates room for negotiation. If you start later, you negotiate under time pressure, and time pressure is the only real leverage the supplier needs. What is the difference between an Enterprise Agreement and a CSP? An Enterprise Agreement is a three-year contract with fixed prices, a minimum purchase, and an annual True-Up. CSP, via the New Commerce Experience, is more flexible: you purchase on a monthly or annual basis through a partner, with more room to scale up and down. EA generally pays off for stable, large volumes; CSP for fluctuating volumes. Which form is more favorable depends on your size, your growth expectations, and your migration path. Do you negotiate on our behalf, or do you support our team? Beide zijn mogelijk. We kunnen aanschuiven aan de onderhandelingstafel en het gesprek voeren, of volledig achter de schermen werken: strategie bepalen, jouw team voorbereiden en elk voorstel toetsen voordat je reageert. Sommige organisaties willen de relatie met Microsoft zelf houden dan is de tweede vorm effectiever. Is this a one-time service? Yes, the Optimized Commercial Architecture is a one-off project. If you want your license position to remain continuously optimized, take a look at Managed Optimization or our Managed Services. Do you also work for organizations outside the Netherlands? Yes. We support organizations in the Benelux and internationally, in Dutch and English. [![Geltec\_Logo\_Horiz\_RGB\_W\_Reversed](https://www.geltec.nl/hs-fs/hubfs/Geltec_Logo_Horiz_RGB_W_Reversed.png?width=200&height=60&name=Geltec_Logo_Horiz_RGB_W_Reversed.png "Geltec_Logo_Horiz_RGB_W_Reversed")](https://www.geltec.nl?hsLang=en) Microsoft Software Licensing & Optimization Experts Geltec is an independent consultancy firm specializing in Microsoft licensing and optimization. We help organizations reduce their software costs, manage risks, and simplify their software licensing based on a proven methodology. ##### Contact **E:** [info@geltec.nl](mailto:info@geltec.nl) **T:** [+31 78 7990 217](tel:+31787990217) ##### Company details Lindehof 136 3295 WH 's-Gravendeel The Netherlands Chamber of Commerce-no:98122576 EU VAT-ID:NL868365889B01 --- © 2026 Geltec B.V.. 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