INDEPENDANT
We do not sell licenses and receive no commission from Microsoft or resellers. Advising you to purchase less costs us nothing.
ADVISORY & CONTRACTS
Commercial
Health Check
Know where your Microsoft budget is leaking within a short timeframe
Before you decide to optimize, you want to know if it is worthwhile.
The Commercial Health Check is a compact review of your Microsoft contract and usage that answers three questions: are you paying too much, are you at risk, and where is the greatest room for improvement? Not a process spanning months, but a substantiated answer within a short timeframe.
INTRODUCTION
When was the last time you had someone without a sales interest review your Microsoft contracts?
Most organizations enter into an Enterprise Agreement, CSP contract, or SPLA and only take a serious look at them again when renewal is imminent or an audit is looming. In the meantime, unused licenses, duplicate functionality, and outdated agreements pile up. On average, 30 to 50% of purchased functionality remains unused.
Geltec’s Commercial Health Check is a compact, one-off assessment of your entire Microsoft landscape: licenses, subscriptions, contracts, and cloud usage. Within a short timeframe, you will know exactly where you stand and where you can get money back.
WHAT DOES THE SERVICE ENTAIL?
Five parts, one outcome
Contract scan
Pricing, discount level, term, renewal conditions and restrictive clauses.
High-level usage scan
Assignment against activity per license type, without full inventory.
Risk assessment
Where does underlicensing occur, which usage rights are being exceeded, and how significant is the audit exposure?
Savings estimate
A bandwidth per optimization area and an assessment of feasibility.
Priority list
What to tackle first, what can wait until the contract renewal, and what isn't worth it.
RELATED DIENSTEN
FOR WHOM AND WHEN RELEVANT
When this pays off.
For organizations with 250 or more users with a Microsoft contract.
Relevant for CIOs, CFOs, IT Procurement, and Software Asset Managers.
- You suspect you are paying too much but cannot prove it.
- You need to substantiate a business case internally.
- You have received an audit request.
- You want to know if a full program is worthwhile before you start.
RESULTAAT EN WAARDE
Wat kan het opleveren?
10%
Lagere M365-kosten door herijking van gebruikersprofielen
32%
Suitefunctionaliteit die onbenut blijft
8-12 weken
Doorlooptijd tot een besluitdocument
Een onderbouwde suitekeuze per gebruikersgroep in plaats van één profiel voor de hele organisatie.
Een concreet adoptieplan voor de functionaliteit die je al betaalt maar niet gebruikt, plus een besluitdocument waarmee IT en Finance dezelfde afweging maken.
The fastest way to know if there is anything to be gained.
Fixed price, short turnaround time (weeks, not months), no obligation to follow up. If it turns out there is little to gain, that is simply stated in the report
You will receive a response from one of our licensing specialists within one business day. No sales pitch. If there is nothing to gain, we will tell you.
FREQUENTLY ASKED QUESTIONS
What people ask us.
What is the difference between a Health Check and a full optimization process?
A Health Check is a high-level assessment: it shows where the savings potential and risk lie, with an estimate of the magnitude. An optimization process actually realizes those savings, including a full inventory, an Effective License Position, and implementation. The Health Check takes four weeks, an optimization process four to six.
What do you need from us?
Your Microsoft contract documentation, an export of your license assignments from the Microsoft 365 admin center or Azure, your most recent invoices, and a two-hour session with your license or contract manager. Furthermore, no involvement from your team is required; we do not install any software in your environment.
What if there turns out to be hardly any savings potential?
In that case, that is stated in the report, and we advise against pursuing a course of action. That is the consequence of working independently: we do not sell licenses and have no interest in a follow-up assignment that yields no results. A substantiated confirmation that your contract is sound is also a positive outcome and justifiable to your CFO.