On average, 50% of Microsoft 365 functionality is often not utilized.
Analyze your M365 adoption and usage and discover optimizations. With Geltec's M365 Optimization Assessment, you gain complete transparency into your adoption rate and usage, as well as concrete actions to eliminate waste.
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M365 Optimization Assessment
Optimal use, adoption, and complete control.
Get the most out of your Microsoft 365 investment.
Microsoft 365 has been Microsoft's number one suite for years and the most widely used Cloud Productivity product within organizations across Europe. The M365 E3 suite contains over 150 applications and functionalities, while the M365 E5 suite even consists of over 225 components. But... is your organization actually making optimal use of it?
We'd venture to say this is rarely the case. In fact, even if organizations only use 50% of their available functionality, that's already an exceptional amount. This means the other half remains unused, even though this functionality does indeed represent value and therefore impacts your costs.
At the same time, licensing costs have risen sharply in recent years. The M365 E3 price has increased by 25–30% since 2023. And new price increases are coming on July 1, 2026, with some components rising by up to 33%. These developments force every IT manager, CIO, and CFO to ask a crucial question:
Is “Best-of-Suite” still the right choice, or has “Best-of-Breed” become more effective and cost-effective?
Do you recognize these insecurities?
- Is Microsoft 365 being used sufficiently within our organization, or are we only using a fraction of what is available?
- How high or low is our adoption rate really?
- Are we paying for functionality that we hardly or never use?
- Are there any applications within our environment that overlap with M365 functionality?
- Are there better or cheaper alternatives to components from the suite?
- Does our current suite still fit our IT strategy and financial framework?
- Are we prepared for geopolitical risks, vendor lock-in and a possible (partial) exit?
- Do our current user profiles (M365 E1/E3/E5) still match the actual needs of teams and departments?
These are questions that are increasingly coming up, and you may not have a concrete answer (yet). But you should.
The solution: The M365 Usage, Adoption & Optimization Assessment
With Geltec's M365 Assessment, you'll gain complete control over your organization's actual usage, adoption rate, and optimization opportunities. Our specialists analyze your environment based on data, license configuration, user behavior, and strategic needs.
What do we do for you?
1. Insight into actual usage
We assess which functionalities and applications are being used and which remain structurally unused.
2. Analysis of adoption rate by user group
Which teams are lagging behind? Where is functionality being used incorrectly or in a limited way? Where are the growth opportunities?
3. Identifying optimization and savings opportunities
- Reduce costs due to inactive or limited use.
- Identify new, more suitable user profiles.
- Eliminate overlap with other tools.
- Evaluate alternatives (Best-of-Suite
- versus Best-of-Breed).
4. Restoring the balance between value and costs
We determine whether your current suite is still in line with your budget, IT strategy and risk profile.
5. Identifying compliance and security risks
Prevent surprises due to misuse, incorrect configurations or insufficient supervision.
Are you ready to take back control?
Your investment in Microsoft 365 is valuable, but only if you know exactly what you're using, how it's being used, and where optimization is possible. The M365 Usage, Adoption & Optimization Assessment gives you that insight and the tools to optimize immediately.
Why Geltec?
As independent software licensing and optimization experts, we combine in-depth Microsoft knowledge with an objective approach. No sales interests, no Microsoft dependency, but 100% transparent advice that helps you make the right strategic and financial choices.
